Is your calendar controlling your life? Are you stuck in hustle mode all the time?
As entrepreneurs, we are working on our business 24/7 (or it feels like that, anyway) because we need to do a lot of things consistently. We write blog posts, create videos, record podcasts, coach clients or other kinds of client work, constantly.
We need to make sure that our social media is up to date, write captions, get photos, engage with our audience and network with other businesses.
It just doesn’t stop.
I used to be at that place of constant hustle and it drove me nuts! 4:00 AM nights were no exception, so I did something about it. And guess what? I’m going to share it with you!
Step 1: Find your zone of genius
This step is all about finding your zone of genius, and tasks that require your brain. In my business that would be writing newsletters, emails for my funnel, taking photos, filming videos (because that would just be weird), and social media captions. I need to inspire other people through my content, so it needs to be personable and relatable.
One thing that doesn’t require my brain is blog posts. I don’t need to do that because that can be done using a transcript from my video (just like this one!).
Go through all the different tasks in your business. Then look at what you truly love to do, and stuff that doesn’t need to be done by you.
Write that down because we’re going to use it later in this post.
Step 2: Worker smarter, not harder
I love the saying ‘work smarter, not harder’ because it’s so true! If there is a way to simplify a process, we should be all over it.
For this step, I want you to think about workflows and what you can outsource for your business.
Related post: How to Prioritize Your Tasks & Get More Done
First, find someone who can help you with your tasks that either doesn’t require your brain, or you just don’t find enjoyable.
This will create less stress because you’ll have so much time to spend on the things you love doing.
VA’s don’t have to cost a lot of money because you can pick a package of hours that fit your budget. I’m telling you, it will be one of the best investments you have ever made for your business! Then as your business grows, you can add more hours each month.
You can even consider hiring an intern (if you have the time to teach). I have a client who hired five interns for her business which is really amazing! She’s getting stuff done without paying for it.
Create a workflow
In order for your VA to work on the things that you did before (and you want them to be done in a way that you like), you can create a workflow.
I created a blog post workflow for my VA so everything is organized a certain way.
After my video is complete, she grabs the transcript and gets right to work. This particular workflow has 27 steps (yes, we’re thorough over here) so I can decide in advance what needs to happen.
Then if for whatever reason something happens, and she is unable to complete the task, I can pop into the workflow and pick up where she left off.
Out of the entire process of creating a video to publishing a blog post, I saved myself at least 2 hours (on each video) just from outsourcing!
And if you didn’t know, I publish a video 2 times a week, multiply that by 4 weeks in a month, and I save myself around 16 hours A MONTH!
That’s 16 hours I can spend literally anywhere. If I want some time off, done. I want to create even more videos, done. If I want to sign another client, done! And that’s with just ONE workflow.
My VA does so many things for my business. I can’t even imagine how much free time I have now that I only gave myself tasks I love doing.
I am much more relaxed, and not bogged down with time-consuming things that can get in the way of my inspiration. It’s amazing!
Step 3: Batch your workload
I cannot stress this enough – whenever you work, batch instead of multitasking!
Multitasking actually takes way more time than you might think. When you switch between tasks, it may take you a few minutes to figure out where you left off and get your head back in the game.
I personally like to complete a task before I move onto the next one because I am inspired, motivated, and the ideas keep coming. If I step away from it while I am in the zone, I just lost everything. All of my ideas are gone, and my train of thought has left the station.
It may take me anywhere from a few minutes to (I’m not kidding) days to get that inspiration back. So instead of switching back and forth, work on a single task until your creative juices are tapped out.
Work when you feel inspired
Try to find the time when you feel most inspired rather than push yourself to work when you’re just not feeling it.
I only write my newsletters when I’m feeling right. Suddenly, I get this spike of inspiration and then I start writing. And I don’t just write one and I’m done. I’ve got more inspiration than just one newsletter!
The same thing goes for Instagram captions. I may write three at a time because I’m in my zone of genius.
Every great entrepreneur will give you the same advice – batch, batch, and more batch!
Related post: How to Brainstorm Content for the Next 6 Months
Block an entire day of content creation, social media posts, editing, you name it. Your productivity (and motivation) will skyrocket!
You’ll even have more fun if you do it when you feel inspired because that way you get to work on it immediately and then have more time to take a break. Or Netflix. Just putting that out there.
I completely transformed my business from being in hustle mode to productivity station! I now work when I feel inspired, get more work done, and have more time for self-care which has been amazing!
Like what you read? Find more entrepreneurial inspiration over on my Youtube Channel! See you there!